Excelym NetSuite File Cabinet Solution

Achieve virtually unlimited storage through file archiving for only $149 per NetSuite instance/account per month (prepaid annually), with a one-time implementation cost subject to a detailed scoping.

Note: The one-time implementation cost already includes the effort for historical data migration (of up to 100GB).

The NetSuite File Cabinet Limitation

The NetSuite File Cabinet offers a storage capacity of 100 GB, a limit that can be quickly exceeded by most companies. When this occurs, users must pay an extra fee of at least $199 per month for each additional 10 GB of storage space required, OR be required to upgrade to their premium tier level and have 1,000 GB of extra storage, but at an additional cost of $60K per year.

Excelym’s File Storage Solution overcomes this limitation. Our solutions allows you to strategically structure the files within the NetSuite File Cabinet module to make the most efficient and optimal use of its inherently limited space. The only additional cost on storage is your selected cloud storage provider when linked to NetSuite e.g. AWS, Google Cloud, Microsoft Azure, etc.

Utilize your own current cloud storage provider, who are always just a fraction of the cost of NetSuite, instead of incurring additional costs with NetSuite for more storage capacity.

The Excelym File Cabinet Solution: NetSuite File Archiving

We discovered that archiving the contents of your NetSuite File Cabinet to the cloud offers the most cost-effective storage solution. This approach not only reduces costs but also allows users to easily view and locate the original object or file data within the NetSuite record, maintaining full NetSuite functionality and U.I. as-is, and therefore there is nothing new to learn.

Users can conveniently access and share contracts, email attachments, invoices, purchase orders, support cases, and other sales collateral directly and conveniently within NetSuite Records. This streamlined approach is achieved by attaching the relevant record using a link that will be placed inside a size-optimized folder within the NetSuite Record.

The Excelym File Cabinet Solution works with the most popular cloud storage service providers, and additional services will be supported soon.

Amazon S3
Google Cloud
SFTP
Microsoft SharePoint / OneDrive

Microsoft Azure
Oracle Cloud
Dropbox
Box.com
etc.

User Interface of Excelym NetSuite File Cabinet Solution

Below is a look and feel of Excelym’s NetSuite File Cabinet Solution. It is designed with simplicity and ease of use in mind, ensuring that users can efficiently manage their storage needs within the NetSuite environment.

Excelym NetSuite File Cabinet Solution User Interface – File Archiving List

Excelym NetSuite File Cabinet Solution User Interface – File Archiving Preferences

Excelym NetSuite File Cabinet Solution User Interface – File Cabinet Archiving

Cost of Different External Cloud Storage Services for NetSuite File Cabinet

To provide you with a clearer understanding of the potential costs associated with utilizing your own cloud storage platform (such as Amazon S3, Google Drive, etc.) to expand your NetSuite File Cabinet capacity, we have compiled a report detailing the expenses for each cloud storage option. This report considers various factors, including subscription inclusions, free storage limits, price per gigabyte, and the total cost of ownership (TCO) for the first 50 TB of storage consumption in the first year. Additionally, the options are ranked according to their TCO figures, allowing you to identify the most cost-effective choice.

Excelym’s NetSuite File Cabinet Solution with these different storage options	Additional Storage Cost	Annual FREE storage limits *GB	Price per GB	TCO for first 50TB storage consumption on first year	Rank according to TCO
SFTP Server	Client’s own server	*Your own server	Annual server depreciation	Annual server depreciation	BEST
Contact for more information	***** offers unlimited storage at $17.30/user/month with a minimum of 3 users.	N/A (Unlimited Storage)	N/A (Unlimited Storage)	$622.80	#1
Contact for more information	***** offers a free 5 GB storage plan, then $0.020 per GB monthly.	60 GB	$0.020	$998.80	#2
Amazon S3	Amazon S3: Free 5GB for the first year, then $0.023/GB for up to 50TB.	5 GB	$0.023	$1,149.89	#3
Contact for more information	*****: $0.024/GB for locally redundant storage (LRS), first 1 TB/month.	N/A (No FREE storage applicable)	$0.024	$1,200.00	#4
Microsoft Sharepoint	SharePoint Plan 1: 1 TB cloud storage + 10 GB/user for $5/user/month (annual).	10 GB per extra user license	$0.060	$2,999.40	#5
DropBox	Dropbox Business: 9 TB cloud storage for 3 users at $15/user/month, plus 2 GB free.	2 GB	$0.060	$2,999.40	#6
OneDrive	OneDrive for Business (Plan 1): 1 TB cloud storage for $5/user/month (annual).	N/A (No FREE storage applicable)	$0.060	$3,000.00	#7

Wanna know the rest of the table? Reach out to us today to get the full breakdown and start optimizing your NetSuite File Cabinet storage capacity efficiently and for way lower costs.

For more details on the different costs associated with getting a solution that extends your NetSuite File Cabinet storage space (outside of NetSuite’s native storage upgrade options), refer to the following:

Comparative Analysis Table of the Different NetSuite File Cabinet Storage Solution Alternatives
- The table compares various NetSuite File Cabinet Solution providers, highlighting their approaches, costs, and scalability to assist businesses in making informed decisions.
Total Cost of Ownership (TCO) of Different NetSuite File Cabinet Storage Solution Alternatives
- The table provides a comprehensive overview of the total cost of ownership for various NetSuite File Cabinet Storage solutions, detailing recurring SaaS fees, additional storage costs, and one-time implementation and data migration expenses.
Total Cost of Ownership (TCO) of Different Cloud Storage Options (If used to extend NetSuite’s File Cabinet storage space using Excelym’s NetSuite File Cabinet Solution)
- The table summarizes the costs and rankings of various cloud storage options for expanding the NetSuite File Cabinet storage capacity, focusing on TCO for the first 50 TB (on the first year).

NetSuite File Cabinet Sandbox

If you’re considering implementing our NetSuite File Cabinet Solution in your NetSuite account, using a Sandbox environment can greatly benefit your deployment process. A sandbox environment is a testing and development environment within your NetSuite account, separate from your live production environment.

The cost of the sandbox is only one-third of your total NetSuite File Cabinet Storage Solution license fee with Excelym. Although it is not mandatory, it is highly recommended during the implementation phase for smoother deployment and testing. Plus, the first three months are free!

Expand Your NetSuite File Cabinet Storage Space

Cost-effective storage alternatives: Utilize affordable cloud storage solutions or take advantage of your existing cloud storage service provider.
Enhanced scalability: As your business grows, effortlessly scale your storage capacity by tapping into the virtually unlimited space provided by popular cloud services.
Seamless integration: Integrate with various cloud storage providers easily, without disrupting your existing workflows within NetSuite.
Universal file access: Derive the benefit of accessing NetSuite files across all integrated cloud platforms, fostering cross-team collaboration and productivity.
Improved data management: Manage your NetSuite data better by organizing your records in a more spacious and dynamic environment.
Streamlined audit trails: Maintain simple and comprehensive audit trails by using external storage while still keeping all references directly within NetSuite records.
Avoid additional NetSuite fees: Significantly lower or completely eliminate the monthly fees associated with exceeding the default storage limit in NetSuite.

Excelym’s NetSuite File Storage Solution: Unlimited Storage for Seamless Data Management

Excelym’s NetSuite File Storage Solution makes your NetSuite File Storage capacity essentially unlimited. This integration facilitates a superior level of NetSuite data management and accessibility. Forget about increasing your NetSuite storage capacity or switching cloud storage providers to accommodate limited space – our solution has got you covered.

What do we need to prepare for the requirements-gathering process?

We will send you a Scoping Questionnaire to fill up. This will help us understand your current NetSuite usage, your intended third-party cloud storage (e.g. Sharepoint, Google Cloud, AWS, etc.), your future plans, and any initial questions specific to the File Cabinet archiving solution. We will schedule an initial call with you to go over the questionnaire and discuss further details.

How long does it take to implement the solution?

Implementation typically takes two to three weeks (approximately 15 business days). However, delays are often caused by clients not providing timely and accurate access/permissions to their NetSuite account and external storage. Please ensure you provide the necessary credentials (NetSuite IDs and external cloud storage access) so everything runs smoothly.

What are the most common client concerns during implementation?

Transitioning documents from NetSuite to an external storage system can raise concerns about data loss or complications. To ensure a smooth process, we monitor every step closely and perform rigorous quality checks. Data is migrated in secure, manageable batches, with backups created before and after each stage. In the rare event of an issue, our fault-tolerant system retries failed transactions immediately, guaranteeing no data is lost. Your data is always in safe hands.

Will NetSuite’s system performance be affected during implementation?

No, during the initial deployment, when data is transferred to external cloud storage, NetSuite processes may temporarily pause certain actions like loading CSV files or running scheduled searches. However, by scheduling the deployment during non-peak hours, we can ensure a smooth transition with minimal impact on your operations.

Will we still have access to our data if we cancel our subscription?

Yes, all your data will remain stored in your external cloud storage solution.

Are there additional costs if we exceed the 100 GB data migration limit?

The 100 GB limit is included as part of the one-time implementation fee and applies specifically to the initial data migration. If your data exceeds this limit, additional costs will be evaluated based on the total volume, file types, and sizes. This will be addressed on a case-by-case basis.

Can we migrate existing files to a new storage solution (e.g., from SharePoint to Dropbox) and maintain their connection to NetSuite transactions?

While it’s possible to switch storage solutions, the existing file links won’t automatically update to the new location. Links will still point to the previous storage. To migrate files and update links, we can assist through a one-time mini-project, billed at $80/hour.

Does NetSuite’s folder restriction impact admin access?

Yes. NetSuite File Cabinet folder restrictions override admin roles, meaning even administrators won’t have access to restricted folders in the File Cabinet.

What happens to the document reference links on NetSuite transactions if we cancel?

The existing reference links to archived files will stay active permanently. However, you will no longer be able to archive new files into the system after canceling.

Book a demo

Ready to book a demo? Contact us now and get ready for faster payments!

Save time and resources while enjoying more efficient document storage and management

We serve clients globally from these locations:

San Francisco, CA

Jacksonville, FL

Basingstoke, UK

Cebu, Philippines

The NetSuite File Cabinet Limitation

The Excelym File Cabinet Solution: NetSuite File Archiving

User Interface of Excelym NetSuite File Cabinet Solution

Cost of Different External Cloud Storage Services for NetSuite File Cabinet

NetSuite File Cabinet Sandbox

Expand Your NetSuite File Cabinet Storage Space

Excelym’s NetSuite File Storage Solution: Unlimited Storage for Seamless Data Management

Excelym NetSuite File Cabinet Archiving Solution FAQs

Book a demo

We serve clients globally from these locations:

AICPA SOC 2

Excelym has achieved SOC 2 certification from the AICPA after meeting the five trust service criteria: security, availability, processing integrity, confidentiality, and privacy.

Data Privacy Framework Program

Excelym is certified with the EU-U.S. Data Privacy Framework (including its UK Extension), adhering to the data privacy principles of the Data Privacy Framework Program.

Cyber Security and
Data Insured

Excelym is insured by certain underwriters of Lloyd's of London, committing to provide clients with general, professional, cyber security and multimedia liabilities coverage.

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